Admission 2013

Time-line

March 24 - April 21	Early registration for currently enrolled families (fee discount applies)
May 2	New Families Orientation. Please see Orientation tab.
June 2	End of Registration.
July 31	Cancellation deadline - full refund
August 31	Admission list is published.
December 31	Cancellation deadline - partial refund

Regular Fee

$400	Family with one child enrolled in the school
$500	Family with more than one child enrolled in the school
$50	New (per) Student Registration. A school bag, a prayer CD and a prayer book is provided to all new students.

Discount/Late Fee

$25	Discount is provided to currently enrolled families who register early (see time-line).
$25	Late fee applied after close of registration (see time-line).

Example

If a family with 2 children enrolls by April 21, it will pay a tuition of $475 ($500 - $25). Between April 21 and June 2, it will pay a tuition of $500. If we accept registration after June 2, the family will need to pay $525 ($500 + $25). The early registration discount does not apply to new families.

Students from Kindergarten through High School are eligible to enroll in the Sunday School program. (Juniors/Seniors in High School and College students are encouraged to apply for student assistant positions. Please contact the Student and Parent Affairs Coordinator (spa@vidyalaya.us) for more information.) To be eligible for the regular Sunday School program, children must be entering Kindergarten grade in their respective school district or private school system at the time of registration.

Proof of school admission may be required.

Submission

Registration may be submitted to Volunteers at Sunday School or mailed to PO BOX 775, Morris Plains, NJ 07950.

Siblings

Siblings can be registered at the same time as continuing students. If you do not see the name of sibling in the registration, please provide the necessary information and we will mail you the updated forms.

Admission List

The final admission list is published around August 31. Final decision about student count can only be made when facility is secured and we know how many we can accommodate. Top priority is given to enrolled families who registered early. Fees are refunded in September if someone cannot be accommodated due to lack of physical space.

Class Assignment

Two classes (Language and Culture) are assigned to each student grade 1 and above. The language class is assigned based on language proficiency level. The existing students are evaluated by their teachers at the end of the term. The new students are evaluated by experienced teachers and assigned a class based on their recommendation. The culture class is conducted in English and it is put together based on age group and the grade of the weekday school the student is in. The class assignment is communicated before the first day.

Change of mind

Families have an option to change their mind until July 31. The fee will be refunded in September and no questions will be asked. Please send an email to payment@vidyalaya.us requesting cancellation and refund of fees.

Payment

Payment by check is preferred. Please write family ID on the check. Cash payments should be submitted in an envelope. Please write the family ID on the envelope. The checks should be made payable to Vidyalaya Inc.

Receipt

Receipts are provided by email when the payments are entered in our system. Please note that tuition is not tax-deductible.

New Student Registration Fee

There is a new student registration fee of $50. Each new student will receive a school bag, a prayer book and a audio CD containing recitals by Sunday School Prayer Team.

Cancellation

Please send cancellation request to payment@vidyalaya.us. Any request received until July 31 will be unconditionally honored and full amount including new student registration fee is returned. A cancellation received before December 31 will qualify for $50 per child ($100 max per family) refund. There will not be any refund after December 31.

Vidyalaya Administration has discretion to refund full amount in some situations before the school starts if they are able to find a replacement. No discretion can be exercised once the school starts. The new student Registration fee is used when the student joins the school. It cannot be refunded after that.

It may take us up to two months to make a refund payment. Please let us know if your address changes in the meantime.

Expenses

The fees pays for classroom expenses (building rental and supplies), annual event expenses (rental, dinner, trophies, video, audio and other expenses), Picnic (Lunch, snacks etc.), Holi and other events held throughout the year. We collect it all together in the beginning of the year. We also organize teacher training. The building rental is our biggest expense.

At the end of the session, we make a presentation to the community detailing the revenue and expenses made during the year.

The contents of this tab will be updated as more details are available.

Event Detail

Date	Thursday, May 2, 2013
Time	8PM - 10PM
Location	Morris Planes Community Center
Directions	Click here

Attendance

• All families new to Vidyalaya are required to attend this event. This is the best opportunity to know more about Vidyalaya, meet volunteer team leaders and sign up for volunteering roles.
• All new students from grade 1 to grade 12 are require to attend. The Language Curriculum Tean needs to evaluate the language proficiency level of each student to place them in the correct class. Even if the student is a beginner, it is important that they be seen.
• The kindergarten students are not required to attend. Please note that the Kindergarten program is a separate program. The Kindergarten students stay with other kids of the same grade regardless of language proficiency.

We provide

1. Family Participation Agreement
This is for your records. You are agreeing to the terms in this agreement as part of registration. Please read it.
2. Volunteer Options Form
This is for your records. Vidyalaya is successful because we all volunteer. Each family is required to contribute at least 15 hours of their time. Please make your choices from the options in the Volunteer Options Form and list the codes registration form. One of the team leads will contact you next year.
3. Customized Family Registration Packet
The pdf contains pages customized for your family.
1. Family Information sheet
This is for your records. Please let us know if any corrections are required at admission2013@vidyalaya.us.
2. Family Registration Form
Completed and signed form is expected back. One registration form per family is required.
3. Medical Information Form
Completed and signed form is expected back. One medical information form per student is required.

We request

1. Pick volunteering choices and enter these in the Registration Form for parents.
If you are unable to volunteer for some reason, please stop. We can only enroll families that are willing to volunteer.
2. For each student, complete the medical information form
3. Apply any early discount (for families enrolled in 2012-13 and registering before April 21) or late fee (if registering after June 2).
4. Choose any additional purchases you may want to make. New students are provided Prayer CD, Prayer Book and a book Bag by Vidyalaya.
5. Calculate correct total fee.

We expect

1. Completed Family Registration Form, One per family.
2. Completed Medical Information form. One per student.
3. Registration Fee.

Checks should be made payable to Vidyalaya Inc. Please write the family ID on the check. Cash should be put in a sealed envelope and write family ID on it. Please bring it to an Admissions Volunteer at the school or mail to PO BOX 775, Morris Plains, NJ 07950. Please let admission2013@vidyalaya.us know if you mail an application.

www.vidyalaya.us	Web site for all published information
Admission2013@vidyalaya.us	Admission 2013 project management. This email address is used to invite families and for all follow up work until the new session starts
waitlist@vidyalaya.us	Families send email to this address to register interest. For more information click here.
spa@vidyalaya.us	This is the address for enrolled families to contact Vidyalaya
payment@vidyalaya.us	Matters relating to money are managed by this address.
info@vidyalaya.us	This is the general address for any issue.

Grievance process can be found here.

General Admission for 2013-14 is now open per schedule in the Time-line tab.

New Families Please send email to waitlist@vidyalaya.us for 2013-14. We will invite you for enrollment in spring 2013.

Email invitations will come from Admission2013@vidyalaya.us. Please trust emails from this email addresses.