Vidyalaya Inc. EIN number is 26-1075463. It is a tax-exempt under section 501(c)(3) of the Internal Revenue Code.

Following policies are in effect as per the Participation Agreement signed by all participants.

Discipline

Vidyalaya’s objective is to maintain an environment which encourages mutual respect and promotes congenial relationships between students, teachers, volunteers and parents. We strive to provide an environment which is free from all forms of harassment of any student or teacher, by anyone. In enforcing the discipline, Vidyalaya follows a three-strike policy. Upon receiving three verbal and/or written warnings, student will be asked to leave the school immediately and may be denied registration for the following year. No registration refund will be issued.

Homework

In order to help retain the knowledge learned in language class, practice at home is essential. Students will be expected to complete weekly Hindi, Gujarati or Telugu homework assignments (not to exceed 30 minutes per week). Expectations will be clearly communicated to students and their parents within the first two weeks of classes. All students should complete their assigned homework thoroughly and ontime. Parents will be asked to initial all homework assignments. It will be helpful to review your child's work. Your child and the teachers will appreciate your support!

In order to allow students to focus on their language homework, no regular culture class homework will be assigned. Occasionally, your child may be asked to complete a fun assignment or project for culture class. They will also be asked to practice their lines for the prayer presentation or review their notes for an upcoming quiz or test. However, in general, culture class homework will be kept to a minimum in order to allow students to focus on their language class homework.

Attendance

In order to maintain the highest levels of school quality, efficient use of our resources, effective communication, curriculum management, student participation and mutual respect, Vidyalaya considers attendance and on-time arrival to be of high priority. We expect that parents will not sign up their child for activities on Sunday morning that will regularly conflict with any portion of Sunday School. Children should be seated in the prayer hall before 9:25 AM so that we can start the prayers sharply at 9:30 AM.

Teachers will take attendance so that we may track student absences. While we realize that there will be times when your child cannot attend school, the expectation is that every effort will be made to bring the child to the school.

Since classes only meet once a week, the continuity of what is being taught will be lost if a child misses a series of classes. Students who miss multiple classes tend to slow the progress of other students, especially if they are playing “catch-up” on missed lessons. It is also disruptive and discouraging to see children walking in late to school. As such, Vidyalaya requires that students attend the school at least 75 percent of the time, including the prayer session. This means that there should be no more than 7 absences during the year.

Class Room
  1. Each student must maintain an atmosphere of discipline and be respectful of the contents of the classrooms.
  2. Please take all your debris and belongings when leaving the classroom and the school premises.
  3. Students are responsible for putting back the chairs in their original positions after each class. Teachers will remind the students.
  4. Nothing may be removed or moved from the walls.
  5. School teachers’ desks may not be disturbed in any fashion.
  6. The contents of students’ desks must remain untouched.
  7. Whiteboards may be used; Kindly DO NOT ERASE anything that the School teacher already has on the board and DO NOT use permanent markers.
  8. Vidyalaya teachers should erase their own writing on the boards after their classes.
  9. All Vidyalaya materials must be removed from the classrooms at the end of each class.
  10. Students must come to class prepared with notebook, pencils/pens, and all homework assignments completed.
  11. Teasing and harassment in any form will not be tolerated.
  12. During fire drills, students must leave the building in an orderly manner from the nearest exit and follow the instructions from the teachers.
  13. Cell phone use is not permitted during class.
  14. Students may not run in the hallways or chew gum on the premises.
  15. A hall monitor will accompany any student in grades three and under if they need to leave the classroom and ensure their safe return. When older students leave their classroom, the teacher will make note to ensure that students return safely.
  16. If a child needs to leave early, the parent/guardian must come and excuse the child from the classroom.
  17. Do not use projectors or any other equipment present in the classes.

In general, we expect behavior from our students that at a minimum mirrors their behavior in their weekday school.

Wellness
  1. Kids should be 24 hr fever free before they come to school.
  2. Teacher will not leave the child unattended. We will create a contact list of any parents who can provide any immediate assistance (any healthcare professionals who would like to volunteer for minor findings mail to SPA@vidyalaya.org e.g., headache, lose tooth etc).
  3. Finally, if needed a SPA member will notify the parent/s for early pick-up of child.
Volunteering

The success of the Sunday School has been the culmination of cooperative effort of dedicated volunteers, teachers and helpful parents. The more hours that parents can give to our school, the more activities we can continue to support and the more efficiently our school can operate and continue to flourish. To this end, in order for each family's registration to be accepted, a parent(s) must volunteer for at least 15 hours over the course of the year.

Please see more details at Volunteering.

Student Assistants

We are excited that some of our older, experienced students continue to be involved in Vidyalaya activities. Many have expressed interest in teaching and giving back to the school what they have gained from the school. However, in order to balance the skill levels of students with the curriculum requirement as well as our strong desire for student assistants to continue their own development, we have come up with the following guidelines.

  1. Accepted applicants will at the least be sophomores at a high school.
  2. not teach classes independently - they will assist adult teachers.
  3. will have mentors assigned to them.
  4. have gone through a rigorous testing procedure.
  5. have minimum 70% attendance through the year.
  6. undergo a midyear review to assess volunteer hours.
  7. complete an assigned project by the end of the year.
Conflict of Interest

Purpose

This policy recognizes that a “conflict of interest” may exist whenever the personal or professional interests of a director or officer are potentially at odds with Vidyalaya, Inc.’s (“Organization”) interests. The purpose of this policy is to put into place mechanisms by which relationships, financial interests or business affiliations that could result in conflicts of interest between Organization and an individual are identified and resolved in a manner that ensures that any such transactions are in the best interests of the of the Organization, over and above the interests of the Interested Party.

Definitions

  1. “Interested Party” means a director or officer, or an immediate family member of a director or officer.
  2. “Related Party” means any party, group or organization to which an Interested Party has an allegiance or affiliation.

Conflicts of Interest

A potential conflict of interest exists when actions, contracts, transactions or other dealings between the Organization and an Interested Party or a Related Party may result in a personal benefit to the Interested Party. A potential conflict of interest may also exist when an Interested Party serves as director, officer, or staff member of an organization which competes with the Organization or when an Interested Party or Related Party aids, financially or otherwise, such competing organization.

Although it is impossible to list every circumstance, the following activities by an Interested Party or a Related Party appear to involve a potential conflict and should be disclosed:

  1. Outside Interests
    1. To hold, directly or indirectly, a financial interest or any position in any concern with which the Organization does business (or is considering doing business) or that provides services in competition with the Organization.
    2. To compete, directly or indirectly, with the Organization in the purchase or sale of property or property rights, interests or services.
  2. Outside Activities
    1. To render services to any outside concern that does business with or competes with the Organization.
  3. Gifts, Gratuities, and Entertainment
    1. To accept gifts, entertainment, or other favors from any concern that does, or seeks to do, business with the Organization or is a competitor, under circumstances that might influence the performance of the individual’s duties for the Organization.
  4. Confidential or Proprietary Information.
    1. It is improper for an Interested Party or a Related Party to disclose or use confidential or proprietary information relating to the Organization for personal profit or advantage of the Interested Party or Related Party.

Disclosure Requirements

  1. Initial and Annual Disclosure of Relevant Interests.
  2. Immediately upon election or appointment as a director or officer, all trustees and officers shall disclose any relevant interest of an Interested Party or Related Party as they relate to such director or officer which may pose a potential conflict of interest. Said disclosure statements shall be updated at least annually.
  3. Disclosure of Potential Conflicts of Interest
  4. If any question may arise in the mind of any director or officer of the Organization as to a potential conflict between his or her own individual interest, those of an immediate family member, or those of a Related Party and the interest of the Organization, full disclosure of all facts pertaining to such potential conflict shall be made to the Board of Trustees. Fact-gathering and subsequent review by the Board of Trustees will determine whether or not an actual conflict exists or would occur.

Procedures for Addressing Potential Conflicts of Interest

  1. The Board of Trustees of the Organization (or a duly appointed Committee of the Board) shall investigate the potential conflict of interest.
  2. The director or officer to whom the potential conflict of interest relates may offer factual information to the Board or Committee; but no such director or officer shall vote on such matter. The Board or Committee may, by majority vote, ask any such director or officer not to participate in any discussion relating to the conflict, or to leave the room in which such discussion is carried on; provided, however, that the interested Director may participate in any discussion regarding his or her exclusion.
  3. Trustees and officers to whom the potential conflict of interest relates shall not attempt to influence other Trustees regarding such matter.
  4. After conducting due diligence, the Board or Committee shall determine by a majority vote of the disinterested trustees whether the transaction or arrangement is in the Organization’s best interest and for its own benefit and whether the transaction is fair and reasonable to the Organization and shall make its decision as to whether the enter into or allow the transaction or arrangement in conformity with such determination. As part of its due diligence efforts, the Board or Committee shall determine whether the Organization can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest.
  5. The following information shall be recorded in the minutes of the meeting of the Board or Committee:
    1. the names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the Board's or Committee's decision as to whether a conflict of interest in fact existed; and
    2. the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection therewith.
Grievance
  1. All informal complaints shall be filed with class teacher.
  2. If an informal complaint is not related to a teacher/student/class or if the solution to an informal complaint is unsatisfactory then please file a formal complaint with the Principal or Vice Principal.
  3. The administration will review the matter and provide a formal response about the matter.

Grievance forms ( )

Documents
  1. Participation Agreement
  2. Reimbursement
  3. Grievance
  4. Baraha
  5. New Family Information
Enrollment
Reimbursement
  1. All invoices should be sent to payment@vidyalaya.org.
  2. Submit Reimbursement requests with original receipts (email/desk).
  3. Complete the Reimbursement ( ) form.
  4. Reason of payment should be sufficiently explained.
  5. We do not pay cash to individuals.
  6. The budget for each class for supplies is $5 per enrolled child. Annual activity expenses are paid out of this budget
  7. Color Copies and other unusual expenses require pre-approval of Principal.
  8. Poor quality jpeg are not accepted.
  9. Payment terms is net 30 days
Teaching
CodeDepartmentRoleHoursRequirement
1100HindiTeacher30-503 per class
Knowledge of Hindi. Need to have genuine interest in teaching children. Need to work closely with co-teachers, curriculum helpers to prepare and deliver weekly lesson plans and annual function item
1101HindiHelper15-203
Work with Hindi teachers to develop new class materials, lesson plans, homework assignments, type materials, compile papers, scan, etc.
1200GujaratiTeacher30-503 per class
Knowledge of Gujarati. Need to have genuine interest in teaching children. Need to work closely with co-teachers, curriculum helpers to prepare and deliver weekly lesson plans and annual function i
1201GujaratiHelper15-203
Work with Gujarati teachers to develop new class materials, lesson plans, homework assignments, type materials, compile papers, scan, etc.
1300TeluguTeacher30-503 per class
Knowledge of Telugu. Need to have genuine interest in teaching children. Need to work closely with co-teachers, curriculum helpers to prepare and deliver weekly lesson plans and annual function item
1301TeluguHelper15-203
Work with Telugu teachers to develop new class materials, lesson plans, homework assignments, type materials, compile papers, scan, etc.
3000KG-HindiTeacher30-403
Knowledge of Hindi. Need to have genuine interest in teaching children, work closely with co-teachers and curriculum helpers to prepare and deliver Curriculum.
3001KG-GujaratiTeacher30-403
Knowledge of Gujarati, Need to have genuine interest in teaching children, work closely with co-teachers and curriculum helpers to prepare and deliver Curriculum.
3002KG-TeluguTeacher30-403
Knowledge of Telugu. Need to have genuine interest in teaching children, work closely with co-teachers and curriculum helpers to prepare and deliver Curriculum.
3003KG-MiscTeacher30-403
Knowledge of Indian Culture, Yoga, and/or Crafts. Need to have genuine interest in teaching children, work closely with co-teachers and curriculum helpers to prepare and deliver Curriculum.
4500CultureTeacher30-403 per class
Knowledge of Indian culture and/or Hindu religion. Need to have genuine interest in teaching children, work closely with co-teachers and curriculum helpers to prepare and deliver weekly lesson plan
4501CultureHelper15-203
Work with Culture teachers to develop and document class materials and supporting references.
Non-Teaching
CodeDepartmentRoleHoursRequirement?
4800PrayerLeader15-205
Knowledge of Shlokas, Bhajans, Gita. Lead prayer sessions in singing, enunciating and explaining.
4801PrayerHelper15-202
Prayer Book update (new bhajan), Gita practice, Presentation Management. Instrumental support.
4900YogaTeacher15-203
Knowledge of Hatha Yoga Asanas and Pranayama. Experience teaching children of all ages.
5000SPACoordination15-203
Communication with Parents, General Assembly Management, Weekly newsletter,
5100Annual Event15-2020
Assist the Annual Function lead coordinator with various aspects of the show, e.g. event planning,stage preparation, trophies, a/v equipment, music, programming, participant lists, communications, cat
5101Photo / Video15-203
Take still and video pictures at all major events and group activities. Take digital pictures of students, volunteers, teachers, group pictures, activity pictures, etc. for the Yearbook and other pub
5103Publisher15-302
editing and formatting the handbook and annual newsletter, incorporating students ideas and volunteer feedback, help in various aspects of editing e.g. layout design, formatting ads, event pages etc f
5200Web15-301
Website Maintenance, Add new functionality to support Academics with teaching resources
5201Technology15-301
Database Management, Admission, Mailing list, Calendar, Automation, Efficiency
5300Fundraising15-305
Work with Fundraising Coordinator to help raise funds for the school. Sign up vendors to host tables at various school events. Make fundraising phone calls and send letters to various businesses for
5301Institution15-202
Help with activities related to public relations, media, marketing, community service, etc. Cooperate with fundraising team and yearbook team.
5500Accounting15-201
Help with accounting and book-keeping. Assist with money collections (e.g. fundraising vendors, registration, DVD sales)
5501Facilities15-201
Includes Parking, fire drills and general help on as-needed basis. Need to be available during school.
5502Librarian20-302
Manage storage, distribution and collection of academic material. Check in/out.
5600In-School15-203
Organize Cultural activities, contests and other in-school events. Purchase supplies, prizes, souenier and materials as necessary. Require Creativity and Planning.
5601Before-School15-202
Arrive at 9am. Morning setup for Prayers (projector and student seating). Monitor school area. Conf. room schedule
5602After-School15-205
Help with snacks (purchase/distribution), cleanup.
5700Events15-203
Organize Holi Colors Event, Picnic Event, Pizza Parties or Community Events. Includes booking venues, food catering, games, supplies, setup/clean up.
9999General Help15-20
Please select this if none of the above fits and we will call you on as-needed basis
Vidyalaya Announcement
2018-19 Session