Day of Class

Student
  1. 9:25AM: Open a new incognito/private window, log out of any accounts
  2. Join Dakhila portal with your email id
  3. Click on links for Classroom, Drive and Meet for GA - General Assembly
  4. Mute microsphone while joining the call. Unmute only when requested. Sidebar view for Google Meet is recommended.
  5. Send a SMS to (973) 946-8945‬ after 15 seconds if you are not in the conference call
  6. Check for any messages on the Stream Tab
  7. Join Language class at 10 following same process
  8. Join Culture class at 11 following same process
  9. spa@vidyalaya.org is the contact address for all enrolled families
Teachers
  1. Five minutes before class, open a new incongnito/private window, log out of any account.
  2. At least one teacher should
    1. open classroom.google.com
    2. login as leadteacher@vidyalaya.org and start Meet before class starts
  3. open Dakhila portal
  4. Click on link for Classroom, on Stream tab find the post for Google Meet, click on three vertical dots and move it to the top.
  5. Let students in the Classroom when a message shows up
  6. Do NOT record Google Meet unless explicitly authorized by Principal
  7. All teachers are welcome to join General Assembly at 9:25am.
Technical Support
  1. Please try the steps exactly as listed on this page
  2. Let us know at leadtecher@vidyalaya.org (SMS: (973) 946-8945‬ ) which step you are stuck at. Sorry, no voice calls.
  3. If we are not able to resolve by improving this page, we may request you to install Teamviewer on your PC
Saving Files
  1. General workflow of posting and submitting assignments
  2. Teacher specific instruction on how they can post assignments and/or other materials
  3. Student specific instructions on how they can submit assignments and/or post other material to Stream (if permissioned by the class).
  4. Teachers should save files logged in as LeadTeacher on Google Drive
  5. Keep a copy on your local computer in case a file is deleted inadvertently
  6. Please email LeadTeacher if you would like to store anything on Vidyalaya website.

Before School Starts

When Invitation is received
  1. Use private/anonymous window to avoid confusion
  2. Login to google account.
  3. Find the invitation email sent by us
  4. Click link to join
  5. A student sees three classes, Teacher sees the classes they teach.
Create Google Account
If you have a gmail account, Skip this section. If you want to use a non-gmail account, Create Google Account
  1. Click for myself
  2. Click use my current address instead
  3. Enter password twice
  4. Click next
  5. A verification code should be received in email.
  6. Enter it
  7. Enter a phone number for verification
  8. Enter the message received on sms
  9. Enter date of birth and gender. It says, why they ask.
  10. Get more from your number - not required, skip it
  11. Privacy and terms - agree
  12. Go back to invitation email
  13. accept invitation from Google Classroom.
Teachers Only
  1. Obtain Leadteacher credentials from Teacher coordinator
  2. Login once before school starts
  3. Write to LeadTeacher@vidyalaya.org if there is any issue.
  4. This step is necessitated because we are not createing vidyalaya.org account for each user.
Dakhila
  1. Everyone should be able to login to Dakhila portal
  2. See for setting password. Those with google account can use that to authenticate without setting a password by clicking on google image.
  3. You should see links for Classes, Meet here for whole family
  4. Teachers will also see roster, attendance sheet. There will be no separate distribution by email.
Virtual Vidyalaya
  1. Open a new incognito/private window
  2. Login to Dakhila
  3. Click on Links for each class that you are part of starting with Classroom.
  4. Login as required. Double check that you are logged in as correct user.
  5. One teacher should login as leadteacher@vidyalaya.org
  6. When Google Meet may display Ask to Join see below
  7. Test everything before the school starts 13 September 2020
Meet
  1. Click the Meet link on dakhila portal or posted in each classroom
  2. Click Join Now or Ask to Join
  3. When it is waiting to let you in, please send a SMS message to (973) 946-8945‬ stating your class after 15 seconds of wait
  4. Drop a message when you are in after you are in the conference call.
  5. Feel free to remind if you do not hear back in 30 seconds.
  6. This step is necessitated because we are not createing vidyalaya.org account for each user.
Avoid last minute requests

Legacy Email to Families
Thank you for enrolling into the Vidyalaya program. Next year all classes will be held online leveraging the Google Products, Classroom (with Drive) and Meet. These applications work on different devices and access is granted based on the email addresses.
The online school is modelled after the physical school. Google Classroom will provide a virtual room along with a facility to share files using Google Drive. Each student is given access to three rooms starting at 9:30, 10:00 and 11:00 respectively. Each student will receive three emails invitations to join three Google Classrooms. Both, Students and Teachers, must follow the process detailed here and join.
Google Meet will be used for Video conferencing. We will share the URL for each class in email and on Classroom. Click on the link and if it will either say Join or Ask to Join (implying someone needs to let you in). Our expectation is that after first time everyone can join seamlessly. It is very important to complete this step, for each room, before the school starts, otherwise one might find oneself waiting outside to join the class.
Email: These products require an email address to login and therefore we need to assign an email address for each student. We request you to, immediately, provide a unique email address for each student. If you prefer to use a parent's email address we will work with it, please let us know. The rest of the setup depends on it. A student must be able to login to Classroom and join Meet before the Opening Day.