Evaluation / Volunteering / Home / Shiksha

Roles/Tasks

Language Coordinator	Prepare evaluation templates
Technology	Email evaluation sheets to teachers.
Language Coordinator	Receive evaluation back, saved clenaed version
Technology	Email Evaluation report to families

Templates

Database tables: In the enrollment table, a student is placed in "availableClass" object.; It refers to a "course" object. The "course" is made of department, sub-department and level.; Each language is a separate department.
Dropbox: Templates are stored in Dropbox/Vidyalaya-Language/ModifiedLanguageAssessment/1 folder.; subdirectory 1 is for legacy/future enhancement reasons. It refers to traditional language classes.

Teacher Comments

Only following values are permitted in teacher comemnts. Please refrain from putting free form text in this column.

Student is making excellent progress.
Student has a good attitude toward school.
Student enjoys participating in classroom conversation.
Student shows confidence and interest during class.
Student makes a good effort and tries very hard in class.
Student has shown some improvement during the year.
Student is not consistent in performance during class.
Student has difficulty following class rules and expectations.
Student needs frequent encouragement.
Student is not working to the best of the ability.
Student dropped out.

Language coordinator

Find dropbox folder identified in overview
there is a template for each sub-department and level where a student is enrolled.
Next year placement column header in each excel file reads correct session
Let Technology know to prepare assessment files when done.

Technology	run `Publications::LanguageAssessment();` to prepare class specific files
Language coordinator	review files in `Dropbox/Vidyalaya-Roster/{SESSION}/assessment/excel` directory
Technology	For test run, make sure production is set to zero in file `dakhila/php/Report/teacherEmail.inc` run `Report_teacherEmail::doAllStatic("languageAssessment")` to email attachment to all taechers. one teacher gets one email for all classes The email is sent by `spa@vidylaya.org` and test email is sent to voting inbox.
Language coordinator	approve email draft before Technology emails it to all Teachers

Language coordinator

verify access to spa inbox, dakhila portal and dropbox roster folder
The evaluations received back from Teachers in spa inbox are saved in Dropbox/Vidyalaya-Roster/{SESSION}/evaluation/input folder
go to spa mailbox, in the search box type "subject:Assessment has:attachment" and hit enter.
Review and validate all files

Column header for next year contains correct session name
Next year placement is populated
Teacher comment contains a number

Instruct Technology to prepare pdf reports and sample email to families

To Families
Technology	File `Evaluations.inc`, line `Mail::mailEvaluation($studentId, self::$html, 1);` should be commented out so emails are not sent. File `Evaluations.inc`, line `self::WriteStudentAssessment($category, $header, $cells);` should be allowed to run to produce pdf files. Technology will run `Evaluation::ProcessAllExcelFiles();` to generate reports. Test emails are sent to voting inbox.
Language coordinator	Reports will be available in `Dropbox/Vidyalaya-Roster/{SESSION}/evaluation/report/pdf` directory. Review reports and sample email and instruct Technology to send to parents.
Technology	File `Evaluations.inc`, line `Mail::mailEvaluation($studentId, self::$html, 1);` should run to send emails to families. Emails are sent from SPA email address.
New Year
Technology	Run `Evaluation::ProcessAllExcelFiles();` and comment out `self::WriteStudentAssessment($category, $header, $cells);` so no files are generated and no email is sent. File `assessment.csv` is saved in data directory to be used in viewer. scp it to production. The program also generates sql update commands to update the database.
Language coordinator	Validate Placement Setup classrooms and teachers

PDF Compression

for i in 1 2 3 4 5 6; do convert $i.pdf -compress Zip $i-c.pdf; done
gs -sDEVICE=pdfwrite -dCompatibilityLevel=1.7 -dPDFSETTINGS=/ebook -dNOPAUSE -dBATCH -dQUIET -sOutputFile=output.pdf input.pdf